Vibrant Valley Photography
Photography Services Agreement
This Agreement governs photography services provided by Vibrant Valley Photography (“VVP,” “we,” “us”) to the client named on the applicable invoice (“Client,” “you”). The invoice, this Agreement, and the separately signed Model Release, Assumption of Risk & Liability Waiver together form the complete agreement between the parties.
1.1A session date is not reserved until the required Reservation Retainer, or payment in full, has been received.
1.2The Reservation Retainer is non-refundable and is applied toward the total cost of the session.
1.3Unless the invoice states otherwise, the remaining balance is due in full no later than one (1) week before the scheduled session date.
1.4For sessions booked within one (1) week of the session date, payment is due upon receipt of the invoice.
1.5VVP will not photograph a session while an outstanding balance remains unpaid.
2.1Client reschedule. A session may be rescheduled once at no charge with at least 48 hours notice, subject to availability. The Reservation Retainer transfers to the new date. Additional reschedules may require a new retainer.
2.2Weather and site conditions. Outdoor sessions depend on weather and site conditions. If VVP determines that conditions are unsafe or unworkable, the session will be rescheduled to the next mutually available date at no additional charge.
2.3Cancellation or no-show. If the Client cancels or does not appear for the session, the Reservation Retainer is forfeited. Amounts paid above the retainer are refundable / held as credit toward a future session booked within 6 months.
2.4VVP cancellation. If VVP must cancel and the session cannot be rescheduled, all amounts paid, including the Reservation Retainer, are refunded in full.
3.1The services, deliverables, and image quantities purchased are those listed on the invoice.
3.2Edited images are delivered through an online gallery, typically within 14 business days of the session date.
3.3Galleries remain available for 60 days after delivery. The Client is responsible for downloading and backing up delivered images before the gallery expires. Reactivating an expired gallery may be subject to a fee.
3.4Image selection and editing style are at VVP’s artistic discretion. Proofs, unedited images, and RAW files are not delivered.
4.1VVP retains all copyright and ownership rights in every photograph created during the session, including proofs, previews, unedited images, and delivered final images.
4.2Upon payment in full, the Client receives a non-exclusive, non-transferable license to download, display, share, and print the delivered final images for personal, non-commercial use.
4.3Images may not be sold, entered into commercial publication, used to promote a business or organization, reproduced for resale, or provided to another business for advertising or promotional use without VVP’s prior written permission.
4.4The Client agrees not to apply filters, materially alter the images, remove watermarks or copyright information, or otherwise present an altered image as the finished work of VVP. Automatic cropping or resizing performed by social media platforms is permitted.
5.1Permission to use images for promotional purposes, assumption of risk, and release of liability are addressed in the Model Release, Assumption of Risk & Liability Waiver, signed separately before the session.
5.2Granting the Model Release is optional and is not a condition of the photography services purchased.
5.3If no signed Model Release is on file, VVP will not use images from the session for portfolio, advertising, or other promotional purposes.
It takes about a minute and covers the model release and property liability terms referenced in Section 5. You can grant or decline — either choice is fine.
Sign the Release6.1By submitting any payment, whether partial or in full, the Client confirms that they have read, understood, and agreed to this Agreement in the version identified on their invoice.
6.2The Client confirms that they are at least eighteen (18) years of age, have the legal authority to enter into this Agreement, and, where applicable, have the legal authority to provide consent on behalf of any minor children participating in the session.
7.1Governing law. This Agreement is governed by the laws of the State of Colorado. Venue for any dispute lies in Alamosa County, Colorado.
7.2Entire agreement. This Agreement, the invoice, and any signed release constitute the entire agreement between the parties and supersede any prior discussions or representations.
7.3Severability. If any provision of this Agreement is found unenforceable, the remaining provisions remain in full force and effect.
7.4Amendment and versioning. VVP may revise this Agreement at any time. Each revision is issued with a new version number and effective date. The version in effect on the date of the Client’s invoice governs that booking. Prior versions are archived and available on request.
| Version | Effective | Summary of changes |
|---|---|---|
| 1.0 | 2026-07-25 | Initial versioned release. Consolidated from prior invoice terms. Liability waiver and model release moved to a separate signed document. |
Vibrant Valley Photography • Photography Services Agreement v1.0 • Effective July 25, 2026.
Archived versions are available on request. Questions? Email
info@vibrantvalley.co or call
(719) 298-3030.